Rent a pavilion

A folding pavilion is a freestanding tent with a steel scissor frame, a roof, and removable side walls. It can be set up without tools or electricity, and after the event, it packs away into its bag just as quickly. Renty offers it in two sizes: 3 x 3 m with 9 m² for a booth, a buffet, or a small group, and 3 x 6 m with 18 m² for up to 50 standing guests, both with or without side walls.

The catalog will show you which pavilions are available in your area once you enter your city. At each of our 28 locations in Germany and Austria, you will have a dedicated contact person who will provide you with instructions during handover. Pickup is free of charge; delivery with setup costs €59 per started hour of work.

Renting is especially worthwhile if you only need a pavilion for a few dates a year: you don't need storage space, you don't have to worry about repairs, and all-risk insurance is included. It's best to book early for summer weekends, as each pavilion can only be rented out once per date.

There are limits to consider. In winds around 30 km/h, any pavilion should be taken down. If you need to accommodate more than about 50 guests under one roof or have more than 20 people sitting at tables, a party tent is the better choice.

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Sizes and capacity: how many guests fit under a pavilion?

Renty offers folding pavilions in two sizes: 3 x 3 m (9 m²) and 3 x 6 m (18 m²). How many people fit underneath depends on whether they are standing, sitting, or using it as a station. A 3 x 3 m pavilion is sufficient for 20 people standing, but if they need to sit, choose the 3 x 6 m model. For more precise planning, use our space requirement calculator, which also accounts for buffets and walkways.

Standing

If everyone crowds under the roof during a rain shower, a 3 x 3 m pavilion can hold 15-25 people, and a 3 x 6 m pavilion can hold 30-50. For an entire evening, the space requirement calculator plans for 2 people per m², which is about 18 and 36 people respectively.

Standing reception

With high tables, 6-9 people fit comfortably under a 3 x 3 m pavilion and 12-18 under a 3 x 6 m one, based on 1-1.5 m² per person. If placed more closely, you can fit 10-15 and 20-30 people, which is typical for a champagne reception after a wedding ceremony.

At tables

At tables with benches, 10-12 people can sit comfortably in a 3 x 3 m space, and 20-24 in a 3 x 6 m space. For a dinner with chairs, our space requirement calculator estimates 1.5-2 m² per person, allowing for 4-6 and 9-12 seats respectively.

As a station

When using the pavilion for a stand, buffet, bar, or DJ booth, the number of guests is not the primary factor. Visitors stay outside, while the pavilion protects your goods, food, and equipment. Under a 3 x 6 m pavilion, you can fit a buffet and drinks side by side.

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What are the dimensions and weights of the folding pavilions?

Both sizes stand on a steel scissor frame; the 3 x 3 m model has four legs, and the 3 x 6 m model has six. These values are based on product data and manufacturer specifications for our rental models and may vary slightly depending on the specific version.

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Adults can stand upright under the roof, and by using the highest leg setting, you gain extra space for high tables and decorations. Since the 3 x 6 m pavilion weighs nearly 40 kg, it is best carried by two people.

A pavilion doesn't require electricity. If you need power for music or lighting and there is no outlet nearby, a power station is a great option. Route cables so that no one trips over them, and only use cords rated for outdoor use.

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Side walls and anchoring: how do you set up the pavilion securely?

Wind load: The pavilion must be taken down in winds of around 30 km/h (approx. Beaufort scale 5) or if there is a severe weather warning, even if it is well-weighted. A folding pavilion is lightweight and offers a large surface area to the wind—a 3 x 6 m model has twice the surface area of a 3 x 3 m one. Check the weather forecast for gusts the day before, not just the average wind speed, and secure every leg, even in calm weather.

Side walls

You can attach the walls individually and remove them just as easily. When open, the pavilion provides shade; a wall on the windward side blocks drafts, and when fully enclosed, your buffet and equipment stay dry in the rain. On the 3 x 6 m pavilion, one wall features a zippered entrance.

Lawn and meadow

On grass, tent pegs keep the legs in the ground. After heavy rain, the ground becomes soft, so sandbags should be added.

Pavement and asphalt

Stakes won't hold on hard ground. In that case, weigh down each leg with a sandbag—four for a 3 x 3 m model, six for a 3 x 6 m model.

Rain

The roof is waterproof. In the event of continuous rain, water may collect on the canopy, so check it periodically. The pavilion must be returned dry or aired out, otherwise, it will develop mildew stains.

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How do you set up a pop-up pavilion?

A pavilion can be set up on almost any level surface, whether it's grass, pavement, asphalt, or gravel. It can be set up without tools—a 3 x 3 m model takes two people, while a 3 x 6 m model is best handled by three—in the following order:

1. Check the area: it should be level, free of stones and branches, and at a distance from hedges and house walls.
2. Stand the frame upright and pull it apart from opposite corners until the corner connectors click into place. For the 3 x 6 m size, you will need three people.
3. Extend the legs to one of the three heights and lock them into place.
4. Secure the pavilion immediately: on grass with stakes, on pavement with a sandbag on each leg.
5. Attach the side walls, starting on the windward side.
6. After the event, take it down in reverse order and pack the pavilion into the bag while dry.

If you don't want to set it up yourself, you can book delivery, setup, and teardown. A service technician will bring the pavilion, set it up, secure it, and take it down after the event for €59 per hour or part thereof.